Our Services
The Intellivent Systems expertise offers event organisers a valuable resource necessary to enhance audience engagement.
Event success requires compelling topics and speakers with fresh perspectives, who may not be part of the organiser’s existing community. Intellivent Systems provides access to such engaging topics and speakers.
Event Management Process
Leveraging cutting-edge technology, we collaborate with organisations to enhance event experiences.
Event Management Checklist
1. Planning Phase
Define event objectives and goals.
Identify target audience.
Set a budget.
Choose event date(s) and time(s).
Select event format (in-person, virtual, hybrid).
Develop an event theme or concept.
Create an initial project plan with timelines.
2. Venue and Logistics
Research and book venue (or select virtual platform).
Arrange for necessary permits and licenses.
Coordinate AV equipment and technical requirements.
Plan seating arrangements and stage design.
Organize transportation and parking if needed.
Develop a contingency plan for potential issues.
3. Content Development
Identify key topics and themes.
Research and secure engaging speakers/presenters.
Plan agenda and event schedule.
Create scripts for emcees or hosts.
Prepare supporting materials (presentations, videos, handouts).
4. Marketing and Promotion
Design event branding and visuals.
Build a dedicated event website or landing page.
Create promotional materials (flyers, email campaigns, social media posts).
Send out save-the-dates and invitations.
Engage with sponsors and partners for cross-promotion.
Utilize paid and organic channels to boost visibility.
5. Participant Management
Set up a registration system (online or offline).
Confirm attendance and send reminders.
Provide clear instructions and directions to attendees.
Address special accommodations or accessibility needs.
6. Sponsorship and Partnerships
Develop sponsorship packages and proposals.
Secure sponsors and partners.
Plan sponsor integration (logos, banners, speaking opportunities).
Ensure sponsor deliverables are met.
7. Day-of Coordination
Conduct final checks of venue/platform setup.
Test AV equipment and internet connection.
Confirm speaker arrival and readiness.
Coordinate staff and volunteers.
Provide a welcome desk or support line for attendee assistance.
Monitor real-time schedule adherence.
8. Post-Event Activities
Send thank-you notes to speakers, sponsors, and attendees.
Collect and analyze feedback through surveys or polls.
Share post-event highlights (photos, videos, recaps) on social media.
Review event performance against objectives.
Generate a report for stakeholders, including ROI and lessons learned.
9. Continuous Improvement
Archive all event materials and assets.
Reflect on feedback to improve future events.
Update internal best practices and templates.
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Elevate Your Events with Intellivent Systems
Collaborate with Intellivent Systems to
determine compelling themes and engaging expert speakers.
Transform your next event into an unforgettable experience.